Modern Vitals Register
A vital events registry that simplifies registration and issuance of birth, death, and marriage certificates for government agencies and the citizens they serve.
Vital Records Management
Built around the ecosystem it serves.
Every GovFolio service is shaped by the people in it. For vital records, that means connecting individuals, the hospitals, marriage officers, funeral homes, courts, and coroners that hold the source records, the municipality that registers them, and the people and agencies who request certified copies — so registrations, verifications, and certificates move along the workflow you already run.
Before & After
LifeCycle | Vital Records
Before LifeCycle
Manual, backlogged, and hard to defend
- Citizens hand in paper; your staff re-key the same details at every office
- Hospitals, funeral homes, and courts feed into backlogs your team has to clear
- Copy requests mean counter queues, phone calls, and six-week turnarounds you field the complaints for
- Every regulation change means custom work on a fragile legacy system
With LifeCycle
One digital record, from event to certificate
- Every life event is captured digitally at the source — no re-keying
- Hospitals, funeral homes, and courts file directly, with validation built in
- Certified copies issued online in minutes — fewer counter visits, calls, and complaints
- Rules-driven workflows absorb regulation changes without a development cycle
Platform Modules
Flexible Modules for End-to-End Vital Events Record Management
Registry of Vital Events
Registration of Births
Registration of Stillbirths & Deaths
Registration of Marriages & Civil Partnerships
Registration of Adoptions
Online Ordering of Certificates
VitalRecords brings every life event into a single system. Hospitals, medical examiners, funeral homes, and court officials report births, deaths, stillbirths, marriages, and adoptions online through smart forms, while automated workflows handle processing and statistics and apply the privacy rules specific to each. Amendments and corrections are managed with governance tools that keep records clean, and residents can order certified copies online — fulfilled directly through the issuing agency.
Creation of Authenticated Certificates
Customized workflows automate the creation of authenticated vital certificates with QR code, file number and authentication code. The authenticity of the certificates can be verified at issuing Government website by scanning the QR Code printed on the certificates. The same can also be checked by entering a unique file number or authentication code printed at the bottom of the certificates.
Reporting & Business Intelligence Analytics
Integrated reporting tools use the data and metrics gathered through the digitization of forms and processes to provide department-wide insight about performance, timeliness, and more. Identify reports that are critical to management and have them automatically run at preferred intervals.
Who It's For
Built for every role in the vital records chain
Strong US market fit. LifeCycle is purpose-positioned for US county clerks and state health departments — jurisdictions actively modernising legacy vital records systems in 2026.
Data Sources
Hospitals, medical professionals, medical examiners and funeral directors · Marriage officiants · Circuit court clerks and judges
Government Recorders
Registrars · County health departments and state departments of public health · Clerk of court
Data Requesters
Government agencies · Law enforcement
Individuals
Applicants for certificates